Advanced Tag Workflows 🏷️

“Category is the skeleton, Tag is the neural network. Properly connected tags bring the entire forest to life.”

Once you master basic tagging, let’s step into “Tag Workflows”. This is a powerful technique for dynamically managing items across locations and categories.

🔍 Multi-dimensional Filtering (Aggregation)

The Power of Tags

Tapping a tag creates a “Virtual Box”. Even if your charger is in the “Bag” and your cable is in the “Drawer”, tapping the #Digital tag gathers them all in one place instantly.

Practical Workflow

1. #ToBuy (Shopping List)

   • When you run out of shampoo or soy sauce, don’t write a note. Just add the #ToBuy tag to the item in the app.
   • At the store, open the #ToBuy aggregation page. Your shopping list is ready, sorted by store section if you used space wisely.
   • After buying, simply remove the tag. The item returns to its “Stocked” state.

2. #TooMuch (Declutter List)

   • Find clothes you don’t wear? Add #TooMuch.
   • When you have time for spring cleaning, review this list. It helps you decide what to sell or donate.

3. #Repair (Maintenance)

   • Loose button? Broken toy? Add #Repair.
   • On a rainy Sunday, tackle this list.

Precise Advanced Filters

When a tag contains too many items (e.g., #Electronics might have hundreds), the aggregation page offers powerful secondary filters:

• Filter by Category: In #Work, only show items of [Stationery] category.
• Filter by Space: In #StorageBox, only show boxes located in the [Attic].

With these combinations, you can pinpoint “Those electronic products in the attic labeled with #StorageBox”.

🔧 Batch Tag Management: Keeping Order

Over time, your tag system might develop synonyms (like “book” and “books”) or obsolete tags. Tag Management Center is your tool to keep the system clean.

Access: Settings -> Tag Management

Core Batch Operations

Tap the “Edit” button at the top right to start batch management:

1. Merge Tags — Cleanup Hero

   • Scenario: You have #medicine, #Meds, and #Pills.
   • Action: Select all three, click “Merge”.
   • Result: Choose one main tag (e.g., #Medicine). The system migrates all items to the main tag and deletes the old ones. Zero data loss, instant order.

2. Batch Rename

   • Fix a typo or standardize naming style (e.g., #book to #Books). One click updates all associated items.

3. Favorite Tags

   • Mark frequently used tags (e.g., #ToDo, #Daily) as favorites. They appear at the top of selection lists for efficiency.

4. Safe Delete

   • Delete unneeded tags. The system ensures this never deletes the items themselves, only the tag association.

🎯 Best Practices

Establishing a Clear System

1. Function First: Use functional tags like #Work, #Gym, #Cooking.
2. Status Helper: Use status tags like #New, #Used, #Lent.
3. Regular Maintenance: Visit Tag Management every few months to merge and clean.

Avoid Over-tagging

• Golden Rule: 2-4 tags per item is usually enough.
• Information Layering:
  • Category: “What is it?” (Book)
  • Space: “Where is it?” (Shelf)
  • Tag: “What is it for?” (#Study), “Whose?” (#Dad), or “Status?” (#Unread).

By mastering these workflows, your tags become not just sticky notes, but a living neural network connecting your entire digital forest.